GEM Application FAQ
This section answers the questions, which were most frequently asked about the GEM PhD School's application process since its launch.
You are strongly invited to read through the information provided on the website.
If after having read through the information available on this website, and if your question remains unanswered by the FAQ included below, please contact the GEM Central executive Office using the provided Contact Form.
I HAVE SUBMITTED MY ONLINE APPLICATION BUT DID NOT RECEIVE ANY CONFIRMATION MAIL AND CAN THEREFORE NOT PRINT OUT?
The confirmation email including the link enabling you to print out your application is not automatically generated by the system.
It results from a manual approval of your application after initial eligibility check.
This human intervention can take a few hours and is only performed during office hours (except on December 20th on which date the GEM CeO team will remain available until midnight CET).
I HAVE REGISTERED BUT I CANNOT FIND AND/OR ACCESS THE APPLICATION FORMS?
On all the "Enrol" section pages, in the column on the left of your screen, under "Call for Applications" you will find two links:
If you have not registered in the system yet, please click on "Register" and follow the instructions. You will receive an ID and password.
If you have already registered in the system, please click on "Login" and proceed with ID and password which were provided to you when you registered.
WHEN CAN I APPLY?
Between September 2nd and December 20th 2013. Beware: compiling all the necessary documents takes time.
A timely submission is your own responsibility.
NB: the Dec 20 2013 (midnight CET) deadline is for the electronic application. Once submitted electronically, you have till the end of December (31st of
December 2013) to printout the application, bind it and send it by postal mail to GEM PhD School's Central executive Office. The reference date for the postal package will be the postal stamp.
WHERE CAN I APPLY?
On the GEM PhD School's Website's "Enrol" section. The online applicatio system is accessible under the "Apply" button, which appear on all "Enrol" secion pages. Please carefully read through the information included in the "Enrol" section before starting with your application.
HOW DO I APPLY?
Applications are both Web AND Paper Based.
Step 1: read the single 2013/14 GEM call for applications available HERE, as well as the information included in the "Enrol" section HERE.
Step 2: Choose a Jointly Exectuted Project (JERP) fitting your research project among AMETRINE, CITRINE and MORGANITE (NB: you can only apply for 1 JERP !!! Multiple applications are not accepted !!!)
Step 3: Enter the Application System (see "Where can I Apply" above)
Step 4: Confirm your JERP choice
Step 5: Create your system ID and Login
Step 6: Complete your online registration before the deadline: December 20th 2013
Step 7: Submit your online application => a bound electronic copy of your application will automatically be sent to the email address you have used to register in the system
Step 8: Print out the above mentioned electronic copy of your online application. Bound it with a copy of all required documents and send it by (preferably registered) postal mail to the GEM PhD School's Central executive Office.
WHAT IS THE ADDRESS OF THE GEM PhD SCHOOL'S CENTRAL EXECUTIVE OFFICE?
EMJD-GEM Central executive Office, Institut d'Etudes Européennes de l'Université Libre de Bruxelles (IEE-ULB), 39-41 Av. F.D. Roosevelt (CP 172), B-1050 Brussels, Belgium.
HOW LONG DOES IT TAKE TO FILL IN THE ONLINE APPLICATION?
Filling in the online application as such should take you a few hours. However, be aware that compiling all the necessary documents will be much more time consuming. It is therefore recommended that you start your application as soon as possible.
Timely submission of your own responsibility.
WHEN WILL THE RESULTS BE NOTIFIED?
- The results of the academic selection will be notified to the candidates by February 24th 2014.
- The confirmation of Erasmus Mundus Fellowships will be notified by the European Commission to the GEM PhD School's Central executive Office - and subsequently to the selected candidates - by the end of April 2014.
IS THERE AN AGE LIMIT TO APPLY?
No formal requisited regarding age limit have been set to apply.
I AM ALREADY A PhD STUDENT: CAN I STILL APPLY?
You are welcome to apply, but if selected, you will have to restart your PhD from scratch on the basis of an adapted research project and with promotors hailing from the degree awarding institutions of the GEM PhD School's consortium's member institutions.
I AM NOT AN EU MEMBER STATE CITIZEN: CAN I APPLY?
Yes, provided that, as any other candidate, you comply with the Degree / Diploma requisites and that you can proove you English language proficiency.
WHAT IS THE DIFFERENCE BETWEEN A CAT.A, A CAT.B, AND A CAT.WTBK APPLICANT?
- Cat.A applicants are candidates from all countries other than the 27 EU member states, the EEA-EFTA states (Iceland, Liechtenstein, Norway), the candidate countries for accession to the EU (such as Croatia), and Switzerland. Furthermore, the doctoral candidates must not be resident nor have carried out his/her main activity (studies, work, etc.) for more than a total of 12 months over the last five years in one of these countries.
- Cat. WBTK applicants are nationals hailing from either Turkey or countries from the Western Balkan not yet member of the EU.
- Cat. B applicants are all candidates who do not fulfill the above mentioned Cat. A and Cat. WBTK criteria.
Selected Cat. A candidates will have to launch their VISA application process upon selection. Besides this VISA obligation (which Cat.B fellows are exempt of); the only difference between Cat.A and Cat.B fellows resides in the amount of the initial, one shot, "Travel and Installation Fund" tranfer they receive upon arrival in Europe if they are selected for an Erasmus Mundus fellowship: 7500€ for Cat.A fellows. 3000€ for Cat.B fellows. All other provisions are the same.
Preparing my research project
WHAT IS A JOINTLY EXECUTED RESEARCH PROJECT (JERP)?
JERPs are research initiatives identified within the broader context of the GEM PhD School's research agenda. They offer the programme its underlying backbone and ensure that it combines both inter-disciplinary dialogue with more focussed analysis of a given dimension of the broad and complex phenomena at play within "Globalisation, Europe and Multilateralism".
Your research project has to fit in one of the 3 GEM PhD School's specific JERPs:
- AMETRINE (Analysis of Multilateral, European and other Regional Initiatives as Normative Endeavors)
- CITRINE (Confrontations and Cooperation shaping International and Transnational Regulatory Interest and the EU)
- MORGANITE (Multilateral Organizations, Regionalism and Global Governance: Institutions and the EU)
Detailed information about the 3 GEM PhD School's JERPs can be found HERE
WHAT IS THE DIFFERENCE BETWEEN THE AMETRINE, CITRINE and MORGANITE JERPs?
- AMETRINE:A coordinated research initiative focused on the normative components of European and international politics. It aims at comparatively examining European and non-European perspectives on issues of justice related to globalization and global politics.
- CITRINE: A concerted research initiative focused on analysing the implications of regulatory efforts associated with different articulations of multilateral order, as they apply within and between models of national capitalisms, supranational governance dilemnas and global security concerns
- MORGANITE: An Institution-centred research initiative foccussed on assessing the efficiency, legitimacy and tensions inherently associated with regional, interregional and global institutionalized multilateral efforts.
CAN I APPLY FOR SEVERAL JERPs AT THE SAME TIME?
NO: You can only apply for 1 JERP per yearly selection session. !!! Multiple applications are a motive of exclusion !!!
HOW DO I CHOOSE BETWEEN THE AMETRINE, CITRINE OR MORGANITE JERPs?
This depends on your research project's nature, specialty and objective. You should analyse its match with the specificities of each JERP and choose accordingly. Broadly:
- If you focus on normative aspects of globalisation => AMETRINE
- If you focus on the regulatory aspects of or interests' articulations within the process of globalisation => CITRINE
- If you focus on the institutional aspects of globalisation => MORGANITE
But this is only indicative. The ultimate choice is up to you.
CAN I GET SUPPORT / ADVICE IN PREPARING MY RESEARCH PROJECT?
In light of the very high and ever growing number of applicants, and for the sake of impartial treatment amongst them, no individual advice is given to candidates through the GEM PhD School's Central executive Office.
It is however authorized to contact a potential supervisor by your own means (through the GEM PhD School's Degree Awarding Partner Institutions's websites) and, if he/she agrees, to benefit from his advice.
IS IT MANDATORY TO INDICATE A SUPERVISOR IN MY APPLICATION?
No. But it is strongly recommended.
CAN YOU PROVIDE ME WITH SUPPORT / ADVICE IN IDENTOFYING / CONTACTING POTENTIAL SUPERVISORS?
You will find a list of GEM PhD School's associated academics and researchers on on the GEM website: HERE.
This list is rather indicative. You are free to contact potential supervisors by your own means through the GEM PhD School's Degree Awarding Partner institutions' website (ULB, LUISS-Guido Carli, University of Warwick, Université de Genève or Universität Bielefeld).
No further individual support will be provided to candidates by the GEM PhD School's Central executive Office.
Degrees and Diplomas
WHAT ARE THE DEGREE / DIPLOMA REQUIREMENTS?
Applicants must have a Masters Graduate Degree or Equivalent. They must submit at least one diploma, which is one of the following:
- A 2-Year Master programme worth 120ECTS or equivalent
- A 1-Year Graduate Programme following a prior undergraduate degree if both Diploma's total at least 300 ECTS or equivalent
- A Single 4-Year University Level Programme offering 300 ECTS or more of relevant courses
CAN I APPLY WITH A MASTER DEGREE IN ANY KIND OF FIELD?
The Erasmus Mundus GEM PhD Programme is an interdisciplinary one. No formal requisited regarding your diploma's field have been set.
However, given its overall topic - "Globalisation, Europe and Multilateralism" - past diplomas should obviously preferably be in a relevant field within the Humanities or Social Sciences: a key variable in evaluating the submitted applications will be their relevance and fit regarding both:
- Your personal academic profile and;
- The compatibility of the suggested resarch topic with your chosen Jointly Executed Research Project: either AMETRINE, CITRINE or MORGANITE.
Graduates from such relevant fields will as a result have a comparative advantage:
- International Relations & Security Studies
- International Political Economy
- International and EU Legal Studies
- EU Studies
- Comparative Regionalism
- Comparative Political Theory and Philosophy
- Comparative Political Sociology
HOW DO I KNOW HOW MUCH ECTS MY DEGREE IS WORTH OR EQUIVALENT TO?
Your home University can issue and certify this information.
HOW DO I OBTAIN CERTIFIED COPIES OF MY TRANSCRIPTS OF RECORDS AND DEGREES?
Your home university can deliver these documents.
NB: do not send the originals of your transcripts of records and degrees: only certified copies.
I AM REGULARLY REGISTERED AS MASTERS STUDENT, BUT I AM DUE TO FINISH BY THE END OF THE 2013-2014 ACADEMIC YEAR: WHAT SHALL I DO?
Provide an officiel statement of your home university certifying that you are currently registered as Masters students and due to obtain your degree before the start of the GEM PhD Programme (September 1st 2014).
Include all available certified copies of transcripts in your online application. If selected, you will be required to provide the GEM PhD School with the necessary proofs of completion.
WHAT ARE THE LANGUAGE REQUIREMENTS?
English proficiency must be attested.
Any other language is an asset.
IS MY PROOF OF ENGLISH PROFICIENCY ELIGIBLE?
English proficiency must be attested:
- Either through a preivous English-language diploma
- Or through an internationally recognized proficiency test out of the following: 7.0 IELTS Paper TOEFL 620+ Computer (IBT) TOEFL 260+
Any other proof of English proficiency (including the Cambridge English Certificate) is not accepted.
I AM REGULARLY REGISTERED TO TAKE THE TOEFL OR IELTS EXAM BUT I WILL NT HAVE THE RESULTS BY THE SUBMISSION DEADLINE. WHAT SHALL I DO?
Although strongly recommended, you are not necessarily expected to have secured your test scores by the GEM PhD School's applications' submission deadline. You will then be required to temporarily demonstrate your English proficiency through your other application requirements AND, above all, to pledge to secure and submit the necessary test results before the start of the programme (i.e. September 2014).
Letters of recommendation
HOW AND WHERE CAN THE LETTERS OF RECOMMENDATIONS BE SENT?
The program has left the mode of submission up to the applicants and their supporting academics.
Supporting academics are invited to either electronically provide their letters of support as scanned copies of a signed document or as an original signed paper copy in a sealed envelope.
If the sponsor(s) opt to submit their reference via email, (email@example.com), we ask the applicant to include as an annex to their online application - in stead of the letters proper - a statement confirming the name of the supporting academic.
If the sponsor(s) opt for an original signed paper copy, they can either send them directly to the GEM PhD School's Central executive Office address in Brussels, or provide them to the applicant for them to include in the application they send in themselves.
CAN I PROVIDE MORE THAN 2 ACADEMIC LETTERS OR RECOMMENDATION?
Any academic letter of recommendation provided in addition to the 2 mandatory ones, is most welcome
CAN I PROVIDE NON-ACADEMIC LETTERS OF RECOMMENDATION (EMPLOYER, TRAINEESHIP SUPERVISOR, ETC.)?
Yes; they will be valued.
But be aware that 2 academic letters of recommendations remain mandatory.
ARE TERE TEMPLATES AVAILABLE FOR RECOMMENDATION LETTERS?
Your referees are welcome to use the layout as they see fit; no templates are provided.
HOW MANY ERASMUS MUNDUS FELLOWSHIPS ARE AVAILABLE?
The European Commission confirms the exact numbers of availabe fellowships on yearly basis after having received the list of selected candidates following the academic screening.
At present, the indicative numbers are that the upcoming promotion will include up to 10 Erasmus Mundus PhD Fellowships (2014/2017).
IF SELECTED FOR AN ERASMUS MUNDUS FELLOWSHIP, HOW MUCH WILL I RECEIVE?
Each fellowship is made up of 3 components:
- Gross personal income (Paid out as a monthly salary)
- Travel and installation fund (A one time single payment)
- Operational funds (Pays for tuition fees and other participating costs)
Beside their lump "Travel and Installation fund" (7500€ for Cat.A fellows & 3000€ for Cat.B fellows), Cat.A & B fellowships are identical:
- Operational funds cover tuition and operational costs: 10.800€ (maximum over 36 months)
- Salary/fellowship funds provide for the monthly allowance: 100.800€ (maximum over 36 months)